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Tuesday 12th May 2020 to Sunday 24th May 2020


Annual IWC Scientific Committee 2020, Cambridge, UK


Please find below the timetable for the Scientific Committee (SC), Conservation Committee Planning Group (CCPG), Bureau and Working Group on Operational Effectiveness (WG-OE) meetings and other meetings to be held in Cambridge, UK, 9-26 May 2020.




9-11 May

Holiday Inn & Red House

SC Plenary Days 1&2

12&13 May

Cambridge Guildhall

SC Sub Groups

14-20 May

Cambridge Guildhall

Tentative rest day

21 May


SC Plenary

22-24 May

Cambridge Guildhall

SC Convenors’ Meeting

Morning of 25 May

Holiday Inn

CCPG – Conservation Committee Planning Group

Morning of 25 May

Red House

Joint CC/SC Meeting

Afternoon of 25 May

Holiday Inn

Bureau meeting

Evening of 25 May

Red House

WG-OE – Working Group on Operational Effectiveness meeting

26 May

Holiday Inn


Document Submission & Download

Report of SC68A Nairobi, 2019 is here:

Document upload and download is available via our portal at, a login will be required.

Scientific Committee Sub-Groups

SC Agenda available in due course


All participants will be required to register for the meeting. Please print out your registration confirmation and bring it with you to badge-collection on the first day. Those that have registered will be given priority, so this is recommended to avoid any delays.

Please visit the IWC Portal here to register for SC68B

SC68B Registration: Step-by-step instructions.

  1. Login to your account at
  2. Ensure you have a passport style photo attached to your profile. It must be good quality, taken in the last 12 months and only show your head and shoulders. You can upload this at and click ‘change photo’ on the left hand side.
    • You will be given the opportunity to crop the photo during upload.
    • If you do not provide a suitable photo, you will be unable to collect a badge at the meeting

  3. Proceed to the meeting registration page at
  4. Select the type of registration e.g. National Delegate
  5. Ensure your contact details are correct
    • If you are attending on behalf of your country, select your country
    • If you are an IP select ‘I do not represent a country’ and in the ‘Organisation Representing’ field type ‘INVITED PARTICIPANT’

    • Under ‘Country Representing’
  6. Set your privacy options
    • We now have an online directory of participants available at This is only accessible to registered delegates and is designed to aid with networking.
    • If you would like to make your email address or photo available to other delegates, or would like to provide a short bio about yourself, select these options.

  7. Select which meetings you will be attending.
    • Please only select meetings that you will actually attend as this is used for calculating room sizes. Documents for each meeting will be available to all delegates regardless of which options are selected.

  8. Complete the questions
  9. Read the final instructions
  10. Click ‘I Agree, Complete Registration’
  11. You will now see a link to download your QR code. Please print this off and bring it with you to badge collection.

Travel & Accommodation

Please check with your local advisory service for relevant vaccinations and travel restrictions and ensure you have the appropriate insurances and travel documentation in place before you travel. For more information on the UK please visit

NOTE: Cambridge has 3-pin UK-style electricity sockets (240V) - please bring the appropriate adapters for your devices. The Secretariat does not provide these.


PLEASE NOTE that the Guildhall closes every evening at 19:00 and therefore all evening events/meetings will take place at the Red House or the Holiday Inn. This includes small group meetings, drafting groups, etc. The Secretariat will also have work stations and meeting rooms (with wifi and AV), made available at the Red House and Holiday Inn throughout.

From the 12th to 24th of May shuttle buses will be provided in the morning (from Holday Inn/Red House to Guildhall), at lunchtime (to/from Guildhall) and in the evening (from Guildhall). ID badges will be required.

For funded participants, travel to the Red House/Holiday Inn from the city for pre or post meetings outside of these dates can be reimbursed (bus, taxi share etc.).

Hotel Reservations

The following hotels have been negotiated for this event:

If you do not stay at one of these options, please indicate your accommodation on your registration form.

Meeting rooms

Please contact Mark Tandy at the Secretariat if you require any additional meeting rooms or resources.


Entry visas may be required for the UK - visit to check your country's eligibility status and for further information. UK visas can be applied for at

NOTE: If you require a visa to enter the UK, please make your application as soon as possible because UK visa processing time can take up to 3 months. Supporting documentation is very important for each application: a personalised letter of invitation including sponsorship details is essential.

Please contact for more information.

Remote Participation (Zoom) & Presentations

If you have a presentation, please send it to at least 24 hours in advance.

If you would like to remotely join a meeting. Please contact the appropriate convenor to seek permission at least 72 hours in advance. We will try to accommodate all requests. However, due to circumstances outside our control, this is not always possible.