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IWC68

vendredi 3 septembre 2021 to vendredi 10 septembre 2021, Portorož, Slovenia

 

Grand hotel Bernardin beach panorama from air cropped

Biennial IWC Commission Meeting 2021 - IWC68

The Government of Slovenia has generously invited the IWC to return to Portorož for its next meeting in 2021. The venue will be the Grand Hotel Bernardin and Conference Centre.

Schedule & Timetable

3rd Sept 09:00-13:00

Budgetary Sub-Committee (BSC)

  14:00-18:00

Conservation Committee part 1 (CC)

     
4th Sept 09:00-13:00

Conservation Committee part 2 (CC)

  14:00-15:30

Whale Killing Methods & Welfare Issues WG (WKM&WI)

  16:00-18:00

Aboriginal Subsistence Whaling Sub-Committee (ASW)

     
5th Sept 09:00-15:00

Finance and Administration Committee (F&A)

     
6th-10th Sept 16:00-18:00

Private Commissioners’ Meeting

  09:00-18:00

IWC Plenary, including Infractions Sub-Committee (INF)


Visas

We encourage all delegates who require a visa to start their process as early as possible

Slovenia is a member of the Schengen area. Entering into one Schengen member state allows persons to travel freely to all Schengen member states (Schengen area). Countries within the Schengen area are: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland.

Visa Exemptions

Citizens of a number of countries can enter the Schengen area with a valid travel document and without a visa. Regulation (EC) No 539/2001 in Annex II lists nationals of third countries who are exempt from the visa requirement: 
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:2001R0539:20140609:EN:PDF

Holders of a valid Schengen visa 

Foreign nationals holding a valid visa issued by any Schengen country may also enter Slovenia, they only need to take into account the Schengen visa restriction limiting a holder's stay to up to 90 days within a period of any 180 days. Third country nationals who are holders of a valid residence permit or a long-stay visa of any Schengen country are also allowed to enter Slovenia.

If you do not hold a valid visa or if there is no visa exemption

The first step is to inform the IWC Secretariat by email (secretariat@iwc.int), about you needing a visa, with the following data: Your Name/Surname, Address and professional function. 
The Secretariat will forward your data to the Ministry of the Environment and Spatial Planning and Ministry of Foreign Affairs of Slovenia, which shall issue an invitation letter for you. The invitation letter is needed for the visa procedure (see below). 
If you are not in possession of a valid Schengen visa, you can apply for one at any Slovenian diplomatic mission or consular post, or at the missions of other Schengen countries with which Slovenia has concluded agreements for issuing short stay visas. There are more than 140 such missions all over the world:

https://ec.europa.eu/home-affairs/sites/homeaffairs/files/e-library/documents/policies/borders-and-visas/visa-policy/docs/list_of_consular_presence_and_representation_en.xlsx


Some countries have neither a Slovenian embassy nor a visa agreement concluded with missions of other Schengen countries, in which case the applicant needs to apply for a visa at the nearest Slovenian embassy. Applicants from these countries are advised to immediately inform the organiser about this situation, as the Ministry of Foreign Affairs of the Republic of Slovenia will try to facilitate the visa procedure.

Visa fee

Regular visa fee is EUR 80 Based on the agreements between the EU and certain countries, a reduced visa fee of EUR 35 or even an exemption from the fees can be applied for. 

Visa procedure 

The visa procedure is usually concluded within 15 days, provided that all required documents have been submitted. The application can be filed up to three months in advance and no later than four (4) weeks in advance of the planned trip. 
General visa information is available at the following links: 
http://ec.europa.eu/dgs/home-affairs/what-we-do/policies/borders-and-visas/visa-policy/index_en.htm 
https://www.gov.si/en/topics/entry-and-residence/
https://ec.europa.eu/home-affairs/what-we-do/policies/borders-and-visas/visa-policy_en 

Applicants should submit the following documents:

  • Invitation, required for the visa process, by the organiser in Slovenia
  • Any other documents required by a specific embassy

Important notice 

To receive an invitation from the Ministry of the Environment and Spatial Planning of the Republic of Slovenia, the applicants needing a Schengen visa shall register themselves at the IWC Secretariat at https://portal.iwc.int/event_meetings

The deadline for registration for applicants needing a Schengen visa is 31 May 2021. Receiving the complete registration form will enable the Ministry to send you the invitation required for the visa process in due time.Should you have any difficulties in obtaining a visa, please contact the Ministry of Foreign Affairs of the Republic of Slovenia, Consular Department, at the following e-mail: iwc.mzz@gov.si


Observer registration fees

Please note that the Commission charges a fee for the attendance of observers at its meetings.

For 2021, it has set the fee for non-member governments, regional integration organisations and international governmental organisations as follows:

  •  £835 per individual observer.  

The fee is waived in the case of international governmental organisations with whom IWC has reciprocal arrangements for the exchange of observers.

For 2021, the Commission has set the fee for accredited non-governmental organisations as follows:

  • £628 GBP for the first observer per organisation; and
  • £309 GBP for each additional observer.

There will be no charge for interpreters for languages other than French, Spanish and Japanese, but those NGOs wishing to nominate an interpreter must provide clear justification to the Secretariat and information on the qualifications and/or language abilities of the interpreter nominated. Each NGO will normally be restricted to the designation of one interpreter per organisation. 

As usual, simultaneous interpretation into French, Spanish and Japanese will be provided to all delegates and observers during the meeting.

The preferred method of payment is by electronic bank transfer. After your organisation has registered for the meeting, an invoice will be generated by the Secretariat.


Credentials

All delegations and observer organisations are required to supply credentials in accordance with the requirements of the Commission’s Rule of Procedure D which states:

D. Credentials

1.(a) The names of all representatives of member and non-member governments and observer organisations to any meeting of the Commission or committees, as specified in the Rules of Procedure of the Commission, Technical and Scientific Committees, shall be notified to the Secretary in writing before their participation and/or attendance at each meeting. For member governments, the notification shall indicate the Commissioner, his/her alternate(s) and advisers, and the head of the national delegation to the Scientific Committee and any alternate(s) as appropriate.  

The written notification shall be made by governments or the heads of organisations as the case may be.  In this context, ‘governments’ means the Head of State, the Head of Government, the Minister of Foreign Affairs (including: on behalf of the Minister of Foreign Affairs), the Minister responsible for whaling or whale conservation (including: on behalf of this Minister), the Head of the Diplomatic Mission accredited to the seat of the Commission or to the host country of the meeting in question, or the Commissioner appointed under Rule A.1.

(b) Credentials for a Commissioner appointed for the duration of a meeting must be issued as in D.1(a). Thereafter, until the end of the meeting in question, that Commissioner assumes all the powers of a Commissioner appointed under A.1., including that of issuing credentials for his/her delegation.

(c) In the case of members of delegations who will attend the Biennial Commission Meeting and its associated meetings, the notification may be made en bloc by submitting a list of the members who will attend any of these meetings.

(d) The Secretary, or his/her representative, shall report on the received notifications at the beginning of a meeting.

(e) In case of any doubt as to the authenticity of notification or in case of apparent delay in their delivery, the Chair of the meeting shall convene an ad hoc group of no more than one representative from any Contracting Government present to decide upon the question of participation in the meeting.

Commissioners (or their alternates) and Heads of Observer delegations must present original copies of credentials at the meeting. Advance notification by email is helpful but will not replace the need to provide original documents.

Letters of Credentials must indicate: (1) The identity of the Commissioner; (2) The identify of any Alternate Commissioners; (3) the specific meeting to which the credentials apply (i.e. the 68th Meeting of the International Whaling Commission taking place in 2021); (4) and they must be signed by the Head of State, Head of Government, Minister responsible for Foreign Affairs, Whaling, or Whale Conservation (including on behalf of the Minister), the Head of the Diplomatic Mission accredited to the UK or Brazil, or the permanent IWC Commissioner.


Instructions for Opening Statements

Contracting Governments and observer organisations are welcome to provide opening statements. Excepting for Governments which have recently adhered to the Convention, time is insufficient during plenary for allowing statements to be read out. Instead, statements should be submitted to the Secretariat no later than 17.00Hrs local time on tbc September 2021. They will be meeting documents, available for download from this webpage. Following the meeting they will be retained as part of the Commission's archives.
 
Opening statements should not exceed three pages in length and their content shall be relevant to matters under consideration by the Commission.


Travel

Please check with your local advisory service for relevant vaccinations and travel restrictions and ensure you have the appropriate insurances and travel documentation in place before you travel.

NOTE: Slovenia has 2-pin type F EU-style electricity sockets (230V) - please bring the appropriate adapters for your devices. The Secretariat does not provide these.

The nearest airports to the conference venue are:

  • Ronchi airport – TRIESTE, Italy: about 50 mins
  • Jože Pučnik airport - LJUBLJANA, Slovenia: about 100 mins
  • Marco Polo airport - VENICE, Italy: about 120 mins

If desired, transfers from any of these airports to the conference venue can be booked through the following company:
 
Sun-tours d.o.o., Grand hotel Bernardin, Obala 2 - 6320 Portoroz
Contact person: Boris Rolc, e-mail: suntours@siol.net, web: http://www.sun-tours.si/en/ 
Tel: +386-56 748 510, Fax: +386-56 746 411, Emergency telephone number: +386-40 710 560
 
Sun-tours asks that bookings include name, time & date of arrival and flight number for both journeys.


Hotel Booking Arrangements

The following accomodation options have been negotiated for participants:

  1. Grand Hotel Bernardin - single €142, double €152 (venue hotel)
  2. Hotel Histrion - single €107, double €117 (5-10 mins walk)
  3. Hotel Vile Park - single €92, double €102 (10-15 mins walk)

Conference Services

Any participants wishing to hire offices or arrange social functions etc. should contact Urban Benčič at the Grand Hotel Bernardin (Urban.Bencic@h-bernardin.si) to make the arrangements.


Video Stream

We will be running a live online video stream during plenary. Due to external factors, such as internet connection, we cannot guarantee its reliability.

The live stream and any recordings can be viewed vat https://www.youtube.com/c/iwcint


Documents

more in due course

Registration

more in due course

Local Information

more in due course