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IWC69 Lima, Peru 2024

Venue | Travel | Visas | Documents

Venue

The next meeting of the Commission (IWC69) will take place at the Los Defines Hotel, Lima, Peru from Monday 23 to Friday 27 September for plenary sessions and will be preceded by an in-person meeting of the Aboriginal Subsistence Whaling (ASW) sub-committee at the same venue on Sunday 22 September as announced in Circular Communication IWC.CCG.1585 on 19 February 2024. The hotel is located in the San Isidro district of the city and is approximately 20km from Lima International Airport (Jorge Chavez).

Hotel

The venue is the Los Delfines Hotel, Calle Los Eucaliptos 555, Lima and the following discounted rates have been secured for participants: Single superior room B&B $192 per night, Double superior room B&B $224 per night. These prices include all taxes.

Travel

Please check with your local advisory service for relevant vaccinations and travel restrictions and ensure you have the appropriate travel and medical insurances and ID documentation in place before you travel. World Health Organisation (WHO) Country and travel information can be found here.

NOTE: Peru, the power plugs and sockets (outlets) primarily use types A and C (220V) - please bring the appropriate adapters for your devices. The Secretariat does not provide these

Transfers from Lima Airport

Please arrange your transport to and from the airport through the hotel by contacting Nathalie Loayza nloayza@losdelfineshotel.com.pe or +51 1215 7000 and the following rates are applicable each way: Car (1-3 pax) - $41, Van (5 pax) - $53, Minibus (12 pax) - $118, Bus (30 pax) - $271. It is not recommended to use taxi services located at the airport.

Visas

We strongly advise delegates who require visas to start their process as early as possible. Information on visa requirements for Peru can be found here (Please note that these webpages are in Spanish):
  1. for normal passport holders please click here
  2. for diplomatic and special passport holders please click here 

Credentials

All delegations and observer organisations are required to supply credentials in accordance with the requirements of the Commission’s Rule of Procedure D.

D. Credentials
1.(a) The names of all representatives of member and non-member governments and observer organisations to any meeting of the Commission or committees, as specified in the Rules of Procedure of the Commission, Technical and Scientific Committees, shall be notified to the Secretary in writing before their participation and/or attendance at each meeting. For member governments, the notification shall indicate the Commissioner, his/her alternate(s) and advisers, and the head of the national delegation to the Scientific Committee and any alternate(s) as appropriate. 
The written notification shall be made by governments or the heads of organisations as the case may be.  In this context, ‘governments’ means the Head of State, the Head of Government, the Minister of Foreign Affairs (including: on behalf of the Minister of Foreign Affairs), the Minister responsible for whaling or whale conservation (including: on behalf of this Minister), the Head of the Diplomatic Mission accredited to the seat of the Commission or to the host country of the meeting in question, or the Commissioner appointed under Rule A.1.
(b) Credentials for a Commissioner appointed for the duration of a meeting must be issued as in D.1(a). Thereafter, until the end of the meeting in question, that Commissioner assumes all the powers of a Commissioner appointed under A.1., including that of issuing credentials for his/her delegation.
(c) In the case of members of delegations who will attend the Biennial Commission Meeting and its associated meetings, the notification may be made en bloc by submitting a list of the members who will attend any of these meetings.
(d) The Secretary, or his/her representative, shall report on the received notifications at the beginning of a meeting.
(e) In case of any doubt as to the authenticity of notification or in case of apparent delay in their delivery, the Chair of the meeting shall convene an ad hoc group of no more than one representative from any Contracting Government present to decide upon the question of participation in the meeting.

Commissioners (or their alternates) and Heads of Observer delegations must present original copies of credentials at the meeting.  Advance notification by email is helpful but will not replace the need to provide original documents. Letters of Credentials must indicate:

  1. The identity of the Commissioner;
  2. The identify of any Alternate Commissioners;
  3. The specific meeting to which the credentials apply (i.e. the 69th Meeting of the International Whaling Commission taking place in 2024);
  4. And they must be signed by the Head of State, Head of Government, Minister responsible for Foreign Affairs, Whaling, or Whale Conservation (including on behalf of the Minister), the Head of the Diplomatic Mission accredited to the UK or Peru, or the permanent IWC Commissioner.

Instructions for Opening Statements

Contracting Governments and observer organisations are welcome to provide opening statements. Excepting for Governments which have recently adhered to the Convention, time is insufficient during plenary for allowing statements to be read out. Instead, statements should be submitted to the Secretariat no later than 17.00 local time on Monday 23rd September 2024 and they will be added to the official meeting documents, which will be available here. Following the meeting they will be retained as part of the Commission's permanent archives.
 
Opening statements should not exceed three pages in length and their content shall be relevant to matters under consideration by the Commission.


Registration

Online registration for IWC69 will open in due course and a registration link will be shared at that time. Once this has been completed and approved, you must provide a passport-sized photo to the Secretariat to receive your security badge and clearance. Failure to display your security badge will result in non-entry to proceedings


Observers

Accredited observers representing Non-member Governments, International Governmental Organisations (IGOs) and Non-Governmental Organisations (NGOs) may participate in this meeting. Visit our observers page for more information on fees and requirements. Please note that due to increasing transaction charges, the IWC no longer accepts credit card payments. All payments must be made via electronic bank transfer on receipt of an invoice.


Media Accreditation

Media are welcome at the IWC69 Plenary. Information about the accreditation process is available at Meeting Accreditation


Delegation Offices

If you wish to book delegation offices and associated resources, please contact Nathalie Loayza Martini nloayza@losdelfineshotel.com.pe or +51 1215 7000.

Side Events

If you wish to arrange side events, please use the same contact for the booking and inform secretariat@iwc.int in order to avoid any clashes with the IWC work programme. These arrangements will be at your own expense.
Side Events planned so far:
  • Monday 23rd September - Evening Welcome Reception hosted by the Government of Peru - details tbc
  • Tuesday 24th September - Evening Reception hosted by NGOs - details tbc
  • Wednesday 25th September - Lunch hosted by the Permanent Commission of the South Pacific, details tbc - by invitation only
  • Wednesday 25th September - Evening meeting on Whale-watching themes hosted by Brazil - details tbc

Documents

All meeting documents will be made publicly available here in due course. Document archives for previous IWC meetings are also accessible, as are published reports including the report of the last Commission meeting IWC68 in 2022.  These can be found online via our archive.

Paper copies of documents will not be provided at the meeting


Video Stream

We will be running a live online video stream during plenary. Due to external factors, such as internet connection, we cannot guarantee its reliability. The live stream and any recordings can be viewed via youtube.com/@IwcInt


Local Information

  • Medical Emergencies - The nearest hospital can be found here - it is approximately 2km away. Please contact the hotel or dial 911 in case of medical emergency.
  • ATM/cash - the nearest ATM is 200m from the hotel

Additional information on agenda, meeting procedures, timetable, documents etc. will be published here in due course as the information becomes available.